Documented training and competency assessment per staff member, per topic, per device — exactly the matrix CalibDue produces.
Training & Competency module
Training & competency management software for clinical laboratories
Track every staff member's training, log competency assessments, and see your lab's training readiness at a glance — across every topic, every device, every procedure. ISO 15189, CAP, CLIA, and UKAS all require documented competency. CalibDue makes it the easy part of your week, not the hard part of your audit.
Training dashboard with readiness score, upcoming expirations, and recent activity timeline.
What is lab training & competency management software?
Lab training software replaces the training matrices, expiry-date spreadsheets, and manual chase emails most labs use to keep their staff qualified to perform each procedure. Every accreditation standard requires documented training and periodic competency assessment per staff member, per topic, per device — and most labs lose hours each week just keeping track of who needs what next.
CalibDue defines each training topic once, assigns it to the right staff, captures training records and competency assessments with evidence, and computes a per-user and lab-wide readiness score that mirrors what an auditor would calculate. Expiring training fires reminders before it lapses, and the full competency matrix exports to PDF in one click.
What CalibDue's Training module does
- Training topics scoped to equipment, procedure, or general — with configurable expiration intervals
- Bulk-assign multiple staff to topics in one action
- Training records with method (self-study, instructor-led, on-the-job, e-learning) and evidence upload
- Competency assessments with assessment method and corrective-action notes
- Five-state status per user, per topic: compliant, expiring soon, non-compliant, pending assessment, not started
- Full competency matrix (topics × staff) with one-click PDF export
- Lab-wide training readiness score on the main dashboard
- Automated reminders before training expires and before assessments come due
- Per-user 'My Training' view so technicians see exactly what's outstanding
- Role-based access — admins assign, technicians log own, viewers see read-only
Built for your accreditation standard
Your lab's accreditation standard is recorded once and carried through every export and generated certificate, so the register you hand an assessor is labelled and formatted for the body that accredits you.
Competency assessments recorded separately from training, with assessment method, assessor and evidence capture, on a per-topic interval you set; reminders before every expiry.
Initial and continuing competency assessment per test, per testing personnel; expiration tracking and reminder cadence built in.
ISO 15189-aligned training matrix with evidence upload and SHA-256 checksums on every file.
Works with every other module
CalibDue is one platform — every module feeds the same dashboard readiness score. Explore the rest:
From the blog
Practical guidance on training and lab compliance, from the CalibDue team.
FAQ
Common questions about training
How does CalibDue track competency assessments separately from training?
Training records and competency assessments are distinct objects against the same topic. A staff member can have completed a training (e.g. instructor-led course) but not yet be assessed as competent — that's the 'pending assessment' state. Once an assessor logs a competency assessment with method (direct observation, problem-solving exercise, blind sample, etc.) and outcome, the user moves to 'compliant'. Both records carry expiration dates and trigger reminders independently.
Can I see who in my lab is qualified to run a specific procedure?
Yes — the Competency Matrix is exactly that view. Topics run across the columns, staff down the rows, and each cell shows a coloured status icon for that person-topic combination (compliant, expiring soon, non-compliant, pending assessment, not started). Click any cell to drill into the records and evidence. Export the whole matrix to PDF when an auditor asks.
What happens when staff training is about to expire?
CalibDue fires email reminders before expiration based on your lab's notification settings (the default cadence covers 30, 14, and 7 days before expiry). The user receives the reminder, the admin can see lab-wide upcoming expirations on the Training dashboard, and the user's status flips to 'expiring soon' so it's visible everywhere. After expiry, the status flips to 'non-compliant' and is surfaced in the dashboard's 'Needs attention' panel.
Can I attach training evidence — certificates, sign-off sheets, photos?
Yes. Every training record and competency assessment supports file upload (PDFs, images, scans). Files are stored with SHA-256 checksums and served via short-lived signed URLs — no permanent open links.
Is the training matrix exportable for a CAP, ISO 15189, CLIA, or UKAS inspection?
Yes. The Training PDF Audit Export includes the full competency matrix, per-user training records, assessment history, and the lab-wide readiness score — all in a single document. It's formatted for the four supported accreditation standards.
Your next audit starts today.
Calibration, training, EQA, maintenance, and documents — one platform, one readiness score. Create your lab and start recording against it today.
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ISO 15189 · ISO/IEC 17025 · CAP · CLIA · UKAS — Built for accredited labs.